Calendar The Calendar is a perpetual calendar desk accessory that lets you enter free-form notes for each day of the year - of any year. With Calendar, you can search for notes entered on any date, or dial any phone number that appears in your notes. You can also print all the notes for the selected day or for several days.   The Calendar To open Calendar, choose it from the  menu. You will see the Calendar window. Note that there is a Calendar menu at the top of your screen in the menu bar. Today’s date and time appear at the top of the calendar. As you move around in Calendar, you can always return to today’s notes my clicking on today’s date. The calendar itself appears on the left side of the window. Just below the calendar is a list of months (Jan-Dec), and the previous and following year. To the right of the calendar is a scrolling text box in which you can record notes, memos, phone numbers, reminders, and appointments. To move around from date to date: -Click on a day to bring up that day’s notes. -Click on a month to bring up the same day’s notes in the selected month. -Click on a year to bring up the same date’s notes in the selected year. -Click on a date before the first day of a month to go back to the previous month. -Click on a date after the last day of a month to go to the next month. To enter appointments, reminders or notes: -Click in the Notes section where you want to begin typing. -Type your notes or appointments. -The Notes window will scroll when it is filled, allowing you to enter as many notes or appointments as you wish. -Any date with a check mark in the calendar portion of the window has notes for that day. The Calendar Menu The Calendar menu gives you several options which let you search for information you’ve entered in your notes, dial phone numbers, move or print your notes, and define certain Calendar preferences.   The Calendar Menu About Calendar displays information about Calendar and a handy list of some of the command keys you can use. Find assists you in finding anything you’ve entered in your Notes. Choose Find from the Calendar menu, or press CMD-F. In the Find dialog which appears, enter a string of text you want to search for. Then click the Find button. Calendar will search for any occurrence of the string you enter, and take you to the Calendar entry for that day. Calendar begins searching with the last note you entered, and searches backward according to the order in which you entered the notes (NOT in chronological order). Find is not case sensitive (e.g. “Tom” is not distinguished from “tom”).   Enter search criteria. Then click Find. Find Same finds another occurrence of the same string. Choose Find Same, or press CMD -G. If no more occurrences of the string are found, Calendar displays a message to that effect and remains on the day last selected. Dial Number lets you dial a phone number that appears in your notes. To dial the number, select it by highlighting it, and double-clicking on the number if it contains no embedded spaces. Than choose Dial Number from the Calendar menu, of press CMD-D. You can also speed-dial a number by triple-clicking on it. Be sure your modem is plugged in and correctly switched on, or if you set Calendar’s dialing method to Speaker in the Preferences dialog, hold your receiver near the Macintosh’s speaker. When someone answers the phone and you pick up the receiver, click OK. Hang up the modem line if the line is busy or there is no answer. Valid phone number consist of: -the digits 0 through 9 -parentheses “( )” -hyphen “-” -comma “,” (A comma in the number causes the modem to delay for two seconds before dialing the rest of the number. Use comma when you have to dial a number to get another dial tone.) -the letters “T” and “P” (A “T” in the number instructs the modem to dial in touch-tone; a “P” switched to dialing with pulses. You can freely intermix touch-tone and pulse dialing.) Move Notes lets you move notes from today to the following day. Open Calendar on today’s date and highlight the notes to move. Choose Move Notes from the menu, or press CMD-M, and the selected notes move to tomorrow’s date. If nothing is highlighted, than all of today’s notes are moved to the next day. To move notes from another day to today, open Calendar on the date that contains the notes you want to move. Highlight the notes and choose Move Notes from the menu, or press CMD-M. The selected notes move to today’s date. If nothing is highlighted, then all of that day’s notes are moved to today. To move or copy notes between other dates (any other date besides tomorrow), highlight the notes you want to move or copy. Then use the Cut, Copy, and Paste choices from the Edit menu. Archive Notes creates a text file of notes for a specified range of dates. To save your notes in a text file that can be read by any work processor or text editor, choose Archive Notes from the Calendar menu. In the resulting dialog, set the Start and End dates by clicking on the portion of the date you want to change (month, day or year) and then clicking the up or down arrow until you reach the desired setting. Click OK.   The Archive Selection Dialog Enter a file name in the “Save As” dialog that appears and click OK. Respond appropriately when Calendar asks if you want to clear the notes from the day you have just archived. (It is advisable to keep the size of your Calendar File, located in the Preferences folder in the System Folder, down by clearing archived notes if you don’t currently need them online.) Clear Notes permanently erases the notes for a specified range of dates from the Calendar file. Choose Clear Notes form the Calendar menu. Set the Start and End dates and click OK. After the warning prompt displays the range of dates to be cleared, click OK again. Clear Notes is not reversible. If the notes you are clearing are important, you should be sure to Archive them first. Page Setup defines how the page will be set up for printing notes on your printer. It is similar to a typical Page Setup dialog in any application. Print lets you print the notes for the range of date you select (as described above). Preferences lets you set defaults for certain Calendar operations. Choosing Preferences, or pressing CMD-N, opens the Calendar Preferences dialog. The preferences dialog is divided into two sections: Dialing Options and Archive/Print Options.   The Calendar Preferences Dialog Dialing Options Use the Dial Via option to set your default dialing method to either the Modem, if you want your Macintosh’s modem to dial the number, or the Speaker, if you want to dial the number by holding your receiver while the Macintosh’s speaker produces the dialing touch-tones. Click on the radio button next to your choice. If you click on the radio button next to Modem, several Modem Configuration options are available to you. Set the dialing to either Tone (if your telephone exchange supports touch-tone dialing) or Pulse (if you cannot use touch-tone dialing). You must also set the baud rate for your modem to one of the choices in the pop-up menu (from 300 to 19200 baud). Finally, choose the port your modem is connected to - either the printer port or the modem port. If you click the radio button next to Speaker, you have only twoSpeaker Dialing options to set: Volume and Duration. Archive/Print Options The choices in this portion of the dialog are all self explanatory. Click in the check boxes to turn an option on or off. Use the pop-up menus to choose a font and point size for displaying the text of your notes. You can choose toSeparate days with line which separates each day’s notes by a solid line, making it easier to tell when one day ends and the next day begins. You can also Include blank days. This option prints a heading for all days in the range - even days that have no notes. Otherwise, only days with notes will by archived or printed. You can also Print new page each day which will start a new page for each day of notes. Otherwise, several days will be printed sequentially to fill up each page. The Archive file creator lets you choose the application file in which to save the notes.